Introduction
The CELPIP Writing Task 1 requires you to write an email based on a given situation. This could involve making a request, lodging a complaint, providing information, or responding to an inquiry. Your response must be clear, structured, and professional while maintaining an appropriate tone.
In this guide, you will learn a six-step framework to help you write a well-organized and effective email. It includes sample sentences and useful vocabulary to ensure your writing is both polished and impactful.
Six Steps to Writing a Strong CELPIP Email
1. Greeting & Purpose
Start your email with a polite greeting and a brief introduction stating why you are writing. The tone should match the given scenario, whether formal or semi-formal.
What to Do:
- Address the recipient properly (Dear Mr./Ms./Dr. [Last Name], Hello [First Name], or Greetings [Department]).
- Clearly state the purpose of your email in the first sentence.
Sample Lines:
- "Dear [Name], I hope this email finds you well. I am writing to inquire about [topic]."
- "Hello [Name], I appreciate your prompt response. I'd like to follow up on [issue]."
- "Greetings [Department], I am reaching out regarding [matter at hand]."
2. Introduce the Main Topic
Provide some background details so the recipient understands your request or concern. Keep this section brief but informative.
What to Do:
- Include key facts such as dates, references, or purchase details.
- Ensure clarity without unnecessary details.
Sample Lines:
- "I am writing to report an issue with the product I received on [date]."
- "The purpose of this email is to confirm the details of our upcoming event."
- "As per our recent discussion, I would like to revisit the sponsorship proposal."
3. Provide Supporting Details
Now, elaborate on the issue or request by explaining its impact and adding relevant details. This section strengthens your case and justifies why the recipient should take action.
What to Do:
- Use specific examples or figures to clarify your point.
- If it's a complaint, state the problem calmly and professionally.
- If making a request, explain why it is important.
Sample Lines:
- "We placed this order on April 10, expecting delivery by April 15, but it has not arrived."
- "Our charity serves over 200 families per month, making sponsorship essential to our mission."
- "Due to ongoing technical issues, our team is facing significant delays in completing daily tasks."
4. Make Your Request or Suggest a Solution
Clearly state what action you would like the recipient to take. Whether requesting assistance, a refund, or information, ensure your message is polite yet direct.
What to Do:
- Specify your request in a clear and straightforward manner.
- Mention any timeframe if applicable.
Sample Lines:
- "Could you please arrange a replacement for the faulty device as soon as possible?"
- "I would appreciate it if you could confirm the shift schedule by Thursday."
- "Would it be possible to extend the deadline by one week to allow for final adjustments?"
5. Conclude with a Polite Closing
Wrap up your email by reinforcing your request, expressing appreciation, and offering further communication if needed.
What to Do:
- Thank the recipient for their time and consideration.
- Provide contact details if necessary.
Sample Lines:
- "Thank you in advance for your support. I look forward to your response."
- "I appreciate your prompt attention to this matter and am happy to provide any additional details if needed."
- "Should you have any questions, please feel free to reach out."
6. Sign Off
End your email with a polite closing phrase and your name. If relevant, include your position or contact details.
What to Do:
- Match your sign-off to the formality level of the email.
- Keep it professional yet approachable.
Sample Lines:
- "Sincerely, [Your Name]"
- "Best regards, [Your Name], [Your Position]"
- "Kind regards, [Your Name]"
Useful Vocabulary for a More Effective Email
A strong vocabulary enhances clarity and professionalism. Below are useful phrases categorized by their purpose.
Polite Requests:
- "I'd appreciate it if…"
- "Would you mind…?"
- "Could you please…?"
- "At your earliest convenience…"
Clarifications & Elaborations:
- "To elaborate…"
- "For clarification…"
- "Specifically…"
- "In other words…"
Expressing Importance:
- "It is crucial that…"
- "This matter requires urgent attention…"
- "Of utmost importance is…"
- "I cannot stress enough how important…"
Handling Complaints:
- "I regret to inform you that…"
- "I am dissatisfied with…"
- "This has caused considerable inconvenience…"
- "I would appreciate a swift resolution…"
Offering Alternatives:
- "One possible solution could be…"
- "Alternatively, we could consider…"
- "I propose that we…"
- "Another option might be…"
Setting Timeframes & Deadlines:
- "By [specific date]…"
- "No later than…"
- "As soon as possible (ASAP)…"
- "In the near future…"
Expressing Gratitude & Closing:
- "Thank you for your cooperation…"
- "I sincerely appreciate your help…"
- "Your assistance is highly valued…"
- "I am grateful for any insights you can provide…"
Final Tips for Success
- ✔ Stay On Topic: Ensure your email fully addresses all aspects of the prompt.
- ✔ Word Count: Aim for 150–200 words, unless otherwise specified.
- ✔ Use Paragraphs: Organize your response into 3–4 sections for readability.
- ✔ Proofread: Reserve a moment to check for grammar, spelling, and clarity.
- ✔ Be Polite but Direct: Maintain a professional yet friendly tone.
By following this six-step template, you can craft clear, effective, and well-structured emails for the CELPIP Writing Task 1. With regular practice, you will develop strong writing skills and increase your chances of achieving a higher CELPIP score.
Next Steps
Now that you understand how to structure a CELPIP email, take the next step by:
- Practicing writing emails using different prompts.
- Taking a CELPIP mock test to apply your knowledge under exam conditions.
- Reviewing expert feedback to refine your writing skills further.
By building consistency in your writing approach, you will feel more confident and prepared on test day.